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Privacy Policy

Last Updated: July 13, 2026

This Privacy Policy explains how CADhire ("CADhire," "we," "us," or "our") collects, uses, discloses, and protects personal data when you visit cadhire.pro (the "Site"), submit a hiring request, apply to join our talent pool, or otherwise interact with us (collectively, the "Services").

CADhire connects businesses (primarily dental labs and clinics) with vetted CAD designers and dental engineers. We operate in, and serve clients and candidates located in, both the United States and the European Economic Area, United Kingdom, and Switzerland ("Europe"). This Policy is written to meet the disclosure requirements of the EU/UK General Data Protection Regulation ("GDPR") and applicable U.S. state privacy laws (such as the California Consumer Privacy Act, as amended by the California Privacy Rights Act ("CCPA/CPRA"), and similar laws in other states).

By using the Services, you acknowledge that you have read this Policy. If you do not agree with it, please do not use the Services.

1. Who We Are

CADhire is a talent-sourcing and recruitment service.

Data Controller: [CADhire Legal Entity Name], [Registered Address]
Contact Email: info@cadhire.pro
WhatsApp: +1 727 238 9337

2. Personal Data We Collect

We collect different categories of personal data depending on whether you are visiting our Site as a business ("Client"), a candidate ("Talent"), or a general visitor.

2.1 Information Clients Provide to Us

When you submit our "Hire CAD designers" form or otherwise contact us to request talent, we collect:

First and last name
Email address
Company name
The content of your message and any hiring requirements you describe (e.g., software used, role specifications, lab/clinic details)
Any information shared during onboarding, NDA execution, or contract discussions

2.2 Information Talent/Candidates Provide to Us

When you apply to join our vetted talent pool ("Get Hired") or are referred to us, we collect:

First and last name, contact details (email, phone, messaging handles)
Resume/CV, portfolio, and work samples
Professional experience, education, certifications, and software proficiencies (e.g., Exocad, 3Shape)
Employment history and references
Country of residence and, where relevant to a placement, immigration/work-authorization information
Any other information you choose to share with us during vetting or interviews

2.3 Communications Data

If you contact us by email, WhatsApp, LinkedIn, or another channel, we collect the content of that communication and associated metadata (e.g., contact details, timestamps).

2.4 Information Collected Automatically

When you browse the Site, we and our service providers may automatically collect:

IP address, device type, browser type, and operating system
Pages viewed, time on page, referring/exit pages, and general usage patterns
Cookies and similar tracking technologies (see our Cookie Policy for details on the specific cookies used and how to manage your preferences)

2.5 Information From Third Parties

We may receive information about you from:

Professional networking platforms (e.g., LinkedIn), where you have made information public or connected with us
Referrals from existing clients, candidates, or partners
Publicly available professional sources, for candidate sourcing purposes

We do not knowingly collect sensitive categories of data (e.g., health data, government ID numbers) unless specifically required for a placement (e.g., work-authorization verification), and only with appropriate safeguards.

3. How We Use Your Personal Data

We use personal data to:

Match Clients with suitable Talent and facilitate introductions, interviews, and placements
Vet, screen, and evaluate candidates for suitability and skill level
Communicate with you about your inquiry, application, or an active placement
Prepare NDAs, service agreements, and other contractual documentation
Invoice and collect placement fees from Clients
Operate, maintain, and improve the Site and our Services
Send you updates, marketing communications, or newsletters (where you have opted in or as otherwise permitted by law)
Comply with legal obligations, enforce our agreements, and protect against fraud or misuse
Analyze aggregated, de-identified usage data to improve our Services

4. Legal Bases for Processing (EU/UK/EEA Users)

Where GDPR applies, we rely on the following legal bases depending on the purpose of processing:

Matching Clients with Talent and managing a placement: performance of a contract, or steps taken at your request to enter into a contract.
Vetting candidates and sourcing talent: our legitimate interests in operating a recruitment business.
Responding to inquiries: our legitimate interests, or performance of a contract where one is being formed.
Sending marketing communications: your consent, where required by law, or our legitimate interests.
Legal compliance and dispute resolution: compliance with a legal obligation, or our legitimate interests in protecting our rights.
Non-essential cookies and tracking: your consent.

You may withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing carried out before withdrawal.

5. How We Share Your Personal Data

We do not sell personal data. We may share personal data with:

Clients: If you are Talent, we share your relevant professional profile, resume, and portfolio with prospective Client businesses as part of the matching process.
Candidates: If you are a Client, limited information (e.g., role requirements) may be shared with prospective candidates to facilitate interviews.
Service Providers: Website hosting (Framer), email and communication tools, analytics providers, and other vendors who process data on our behalf under contractual confidentiality and data-protection obligations.
Professional Advisors: Lawyers, accountants, and auditors, where necessary.
Legal and Safety Purposes: Where required to comply with law, respond to legal process, or protect the rights, property, or safety of CADhire, our users, or others.
Business Transfers: In connection with a merger, acquisition, financing, or sale of assets, subject to appropriate confidentiality protections.

Any sharing of candidate information with Clients (or vice versa) generally occurs under the confidentiality/NDA framework referenced in our hiring process.

6. International Data Transfers

Because we operate across the United States and Europe, personal data may be transferred to, stored, and processed in countries other than the one in which it was originally collected, including the United States.

Where we transfer personal data out of the EEA, UK, or Switzerland, we rely on recognized transfer mechanisms, such as the European Commission's Standard Contractual Clauses (SCCs), the UK International Data Transfer Addendum, or other lawful transfer safeguards, and we take steps to ensure an adequate level of protection for your data.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this Policy, including:

For the duration of an active hiring process or placement, and for a reasonable period afterward to handle our 30-day placement guarantee, invoicing, and any warranty/replacement obligations
For candidates not currently placed, for as long as you remain part of our active talent pool, or until you ask us to delete your profile
As required to comply with legal, tax, accounting, or contractual obligations
As needed to resolve disputes and enforce our agreements

When personal data is no longer needed, we securely delete or anonymize it.

8. Data Security

We implement reasonable technical and organizational measures designed to protect personal data against unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

9. Your Privacy Rights

9.1 If You Are in the EU, UK, EEA, or Switzerland (GDPR)

Subject to certain conditions and exceptions, you have the right to:

Access the personal data we hold about you
Rectify inaccurate or incomplete data
Erase your personal data ("right to be forgotten")
Restrict or object to certain processing, including direct marketing
Data portability — receive your data in a structured, portable format
Withdraw consent at any time, where processing is based on consent
Lodge a complaint with your local data protection supervisory authority

9.2 If You Are a U.S. Resident (CCPA/CPRA and Other State Laws)

Depending on your state of residence, you may have the right to:

Know/Access the categories and specific pieces of personal data we have collected about you
Delete personal data we hold about you, subject to certain exceptions
Correct inaccurate personal data
Opt out of the sale or "sharing" of personal data for cross-context behavioral advertising (Note: CADhire does not sell personal data)
Non-discrimination for exercising your privacy rights
Limit the use of sensitive personal data, where applicable

Residents of states with comprehensive privacy laws (e.g., California, Colorado, Connecticut, Virginia, Utah, and others) may have additional or slightly different rights under their respective state laws.

9.3 How to Exercise Your Rights

To exercise any of these rights, contact us at info@cadhire.pro. We may need to verify your identity before fulfilling your request. We will respond within the timeframe required by applicable law.

10. Cookies

Our Site uses cookies and similar technologies to operate correctly, remember preferences, and understand how visitors use the Site. For details on the specific cookies we use, their purposes, and how to manage your preferences, please see our Cookie Policy.

11. Children's Privacy

Our Services are intended for business use and are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can delete it.

12. Third-Party Links

Our Site may contain links to third-party websites (e.g., LinkedIn, WhatsApp). We are not responsible for the privacy practices of those third parties, and we encourage you to review their privacy policies.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will post the updated version on this page with a revised "Last Updated" date, and, where required by law, provide additional notice.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Email: info@cadhire.pro
WhatsApp: +1 727 238 9337

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